Cubic Inc is currently seeking an organized and proactive experienced Administrative Assistant to support all of the administrative aspects of our USA office. The ideal candidate will have strong interpersonal skills, the ability to manage multiple tasks at once, self-management skills, and is someone who enjoys working with people at all levels within an organization.

Responsibilities

• Provide support to the Branch Manager and Technical Engineering Staff;
• Answer, screen, and redirect phone calls in a professional manner;
• Administrate arrangements for meetings, presentations, and other office related events;
• Open, sort and distribute incoming mail;
• File and retrieve corporate documents and reports;
• Maintain office supply inventory stock;
• Perform general office duties, such as photocopying, faxing, and report binding;
• Update company project directory lists and job codes;
• Greet visiting clients in a courteous and professional manner;
• Make travel arrangements for staff when needed;
• Ensure office is kept clean and organized at all times; and,
• Run out-of-office errands as needed.

Qualifications

• Minimum Diploma in office management, business administration or a related field;
• A minimum of 2 years’ experience in a similar position involving general administrative duties;
• Proficiency in MS Office (particularly in Word and Excel), Email and internet;
• Exceptionally professional, organized and detail-oriented;
• Demonstrates ability to organize time, manage diverse activities, and meet deadlines;
• Excellent written and verbal communication skills; and,
• Ability to work independently without supervision and work cooperatively in a team setting.

Please submit your resume and cover letter to hr@cubicen.com.

We sincerely thank all applicants for their interest in working with us; however, only those considered for an interview will be contacted.